Business Travel Insurance


When traveling as part of work or school, UCSF faculty, staff and students face a host of new risks for which they may be unprepared. When that travel takes staff out of the country, those risks multiply. UCSF Risk Management and Insurance Services (RMIS) can help you and others in your department access to a variety different sources about travel safety including:

Worldcue Trip Planner

You can use Worldaware's travel planning tool, Worldcue Planner before booking business or personal trips (domestic or international). This tool will allow you to learn more about the city/region you are traveling to, including information on health issues, required immunizations, safety and security, culture, language, transportation, weather, and currency exchange rates. This service is free and available on the MyAccess menu.

Business Travel Insurance

The coverage is provided at no cost to travelers. More information and claim forms are available at the UCOP travel assistance website.

Who is Covered?

Faculty, staff, and students traveling on official University business are now covered worldwide, 24 hours a day. This includes between 7-14 days of personal travel intermixed with your business travel. The benefits extend to their spouses, domestic partners, children and companions traveling with them.

Coverage Benefits

Benefits are provided at no cost, and there is no need to purchase a separate trip policy. Coverage includes: 

Emergency Medical Evacuation

If you are injured or become ill and cannot be treated locally, United Health Care Global/WorldAware will provide emergency transportation to the nearest hospital where you can be treated.

Out-of-Country Medical Referral & Expenses

If you are overseas and need to be treated because you are sick or injured, call the hotline number for the location of a local physician and/or hospital. This coverage will pay your medical expenses and/or provide a payment guarantee to the local medical provider.

Security Extraction

If you are in a dangerous situation outside of your control, United health Care Global will coordinate with the WorldAware program to get you out of danger.

Travel Assistance Services

If you need temporary financial assistance, lose your passport or need other travel-related assistance, you can call the hotline for assistance.

Loss of Personal Effects

Value of lost or stolen items as outlined in the 'Summary of Benefits' on the UCOP travel assistance webpage.       

Registration for Travel Insurance

Coverage is provided at no cost to eligible University travelers. However, accurate information on your travel plans is needed in order to deliver the services and protections the travel insurance policy offers. All travel booked using BCD Travel or UC Travel Center on Connexxus will automatically be registered.
Employees using other booking methods must register their travel plans prior to departure: Register online here. Important: You will be prompted to print a confirmation of coverage card after registering. The card contains contact information to help travelers obtain services. Please do not forget to print this card.

Please review the information on how to book travel and request access to Connexxus here: https://supplychain.ucsf.edu/book-trip

Including the following codes in the Employee ID Field on the Traveler Information Page will help us identify if you are connected to a specific school at UCSF (the Employee ID field is under Additional Information) and is highly encouraged:

Faculty - F

Staff - S

Trainees:

  • School of Dentistry - TR-SOD
  • School of Medicine - TR-SOM
  • School of Nursing - TR-SON
  • School of Pharmacy - TR-SOP
  • IGHS Global Health Masters - TR-GHM
  • IGHS Global Health PhD - TR-GHP
  • Graduate Division Programs - TR-GD

If you need further assistance, please contact Andrew Sinclair.

Registration for Worldcue Traveler

Once you register for travel insurance, you will be provided a link to set up a traveler profile. You can fill out emergency contact information and add additional email addresses to receive alerts at this link. If you have already enrolled in Worldcue Traveler and need to access your account, click HERE. Your email address will be your user name.

Proof of Insurance to Acquire a Visa

Please scroll down to the bottom of this page for instructions:

instructions

Travel Policy Guidance

Understanding UC Travel Policies

Contact Andrew Sinclair if you have additional questions about safe travel planning.